Board Meeting

MKOA Board Meeting Minutes
16 Mar 08

Officers                                                                                    Board of Directors
Tim Sharp – President                                                               John Hamilton – One Year
Kris Fields – Vice President                                                       Rick Taylor – One Year
Chad Laswell – Secretary                                                          Anthony Black – One Year
Mike Moritz – Treasurer                                                            Jeffery Richardson – Two Year
Adam Dupin – Sergeant at Arms                                               Andy Strain – Two Year
                                                                                                David Bloomfield – Two Year

Dick Morse –Assigning Secretary (KHSAA)

President Tim Sharp called the Board meeting to order at 1:30 pm, March 16, 2008 at Bardstown High School Library.

Members Present

All Officers were present. All Board Members were present except Anthony Black.

1. (Secretary) did not have any information in reference to last Board Meeting minutes.

2. (Treasurer) informed the MKOA Officers and Board of current MKOA Treasury Status. Kris Fields made motion to accept treasurer report. ($686.01 Savings - $131.88 Checking)

3. No old business to report.

4. New business:

     A.   Dues:
            1. 2008 dues will be $25 to MKOA and $15 to 5^th Region Policy Board.
    B. Coins
            1. Discussed 2008 coins. Andy Strain made motion to continue coins. (APPROVED) John Hamilton will look further into price break of coins.
    C. Website
            1. Mike Moritz informed Board that web host is now looking to charge MKOA for website. Total cost is $265/year.
                a.       Mike spoke with Julian about MKOA having website through KHSAA.
                b.       Julian will have a meeting on May 2, 2008 to discuss this.
                c.       Until then, we will delay our decision on what to do in reference to the website.
            2. Andy Strain made motion to eliminate all middle school scheduling from MKOA website. (MOTION FAILED)
    D.    Recruiting
            1. Tim Sharp stressed need to aggressively recruit new officials.
                a. Assigned Chad Laswell to head
                    1. Will call all area newspapers at the end of March to get stories and/or ads asking for interested persons to call Chad Laswell, Kris Fields, Rick Taylor, or Dick Morse.
                    2. Will have recruitment meetings for all interested persons on the following dates:
                        a1. 4/13/08 – John Hardin High School
                        a2. 4/20/08 – Taylor County High School
                        a3. 4/27/08 – Bardstown High School
    E. Dick Morse Report
            1. Discussed having a training event with the Sky Conference.
                a. Would be an all day training event.
                b. All participants would receive credit for 2 training meetings.
            2.   Arbitrator Program
                a.       New program KHSAA is implementing and will use soon.
                b.       Will work a lot like playoff assignments
                c.       Will not receive games until Sunday after 2 pm.
                       1.       Will have a limited time to accept game
                       2.       One representative (crew chief) will accept game
                       3.   Displeasure with calling just Varsity Games
                            a. Order of precedence in calling games is Varsity, JV, Freshman, Middle School, etc…
                            b. If you decline JV and Freshman, but are calling Middle School, do not expect to call Varsity.
    F.     Scrimmage Game Fees
            1.       Was decided that a flat $200 was to be charged for all scrimmage games.
            2.       Was decided that officials will be in attendance no more than 3 hours and will leave no later than 9:30 pm.
            3.       Payments for scrimmage must be sent from host school to Treasurer prior to scrimmage.
            4.       Secretary will send out email to all Athletic Directors in reference to charge of scrimmages.
    G.        Meeting Dates
            1.                   The following are list of training meeting dates:
                7/12/08         JHHS               9AM                            7/26/08             JHHS               9AM
                7/16/08         JHHS               6PM                             7/30/08             JHHS               6PM
                7/19/08         BHS                 9AM                            8/2/08               BHS                 9AM
                7/23/08         JHHS               6PM                             8/6/08               JHHS               6PM

NEXT GENERAL MEMBERSHIP MEETING WILL BE HELD AT JOHN HARDIN HIGH SCHOOL ON 4/13/08 AT 2PM.

BOARD MEETING WILL BE HELD 30 MINUTES PRIOR TO GENERAL MEMBERSHIP MEETING.

Meeting closed at 4:00 pm by President Tim Sharp.

Submitted by

Chad Laswell

Secretary, MKOA